How to define a cyber security policy for your business
Think of a cybersecurity policy as the guiding framework coming from executive leadership. It’s designed to influence decisions and steer the organization toward maintaining a secure environment. The policy outlines the “why”—the reason security measures are necessary—while standards and procedures take care of the “what” and “how” of implementation.
Many people get confused by thinking that a cybersecurity policy is a technical requirement, but that’s not the case. A policy is a business decision, not a set of technical rules. By keeping the policy focused on the “why,” organizations can clearly distinguish between what needs to be achieved at a business level and the technical actions that support it.
How to Create an Information Security Policy
When it comes to drafting an information security policy, certain structural elements remain consistent across organizations. Here are the essential components to include:
Hackers
Typically, individuals or small groups motivated by financial gain, mischief, or simply seeing what they can access. They use a variety of tools available on both the clear and dark web.
Insider Threats
Current or former employees or even third-party vendors with access to your systems. Disgruntled employees might steal customer data, intellectual property (IP), or credit card information. Vendors in your supply chain may also pose risks by having access to your network.
Document Control
Every policy document must include details such as when changes were last made, what changes were made, and who made them. This ensures accountability and version control.
Document Classification
The document should indicate whether the information is classified as confidential, public, or internal. This helps manage access and visibility across the organization.
Version Numbering and Review Dates
Clearly state which version of the policy is being used and when it was last reviewed. This is critical for maintaining up-to-date security practices.
Ownership
Every document should have an assigned owner, typically a member of senior management, to maintain responsibility for the policy’s execution and updates.
Purpose and Scope
The policy needs to clearly define its purpose and scope, which typically includes anyone who interacts with the organization, whether they are internal or external stakeholders.
Principle Statement
The fundamental principle of an information security policy is often centered on risk management, compliance with legal and regulatory requirements, and supporting the business needs.
Leadership Commitment
At the beginning of the policy, include a statement from senior management or the CEO to demonstrate their commitment to the organization’s information security strategy. This signed statement will be crucial during audits.
Security Definitions
Introduce key concepts like confidentiality, integrity, and availability of data—commonly referred to as the CIA triad. This sets the foundation for how the organization will handle its information security practices.
Security Objectives
Define the organization’s security objectives, such as reducing risk, complying with regulations, and fostering a culture of security. These objectives guide the overall security approach.
Framework and Sub-Policies
It’s helpful to have separate documents for specific policies like network security, acceptable use, or data protection. Not all employees need access to all policies, so tailoring policies by department or function is more efficient.
Roles and Responsibilities
Outline the high-level roles and responsibilities within the organization regarding information security. Clarifying these helps ensure accountability.
Compliance and Monitoring
Detail how compliance with the policy will be monitored and how any exceptions or non-compliance will be addressed. Regular monitoring ensures the policy remains effective and enforceable.
Training and Awareness
To foster a culture of security, the policy should include a section on ongoing training and awareness programs, ensuring that all employees understand and uphold security best practices.
Continuous Improvement
Lastly, the policy should emphasize continual improvement, detailing how the organization plans to evolve its security practices to keep pace with changing threats and technologies.
By structuring your cyber security policy with these elements, you create a robust framework that not only meets regulatory requirements but also establishes clear expectations for maintaining a secure environment. A strong policy not only guides your business but also helps instill confidence in stakeholders that their information is protected.